Archive and Data Storage

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ARCHIVE & DOCUMENT STORAGE

Archive & Document Storage Specialists

A Flexible, Secure Storage solution.

Many businesses are bursting at the seams with documents, files and other goods they want to, or are legally obliged to store. Often the space taken up is required for personnel or costing you money in rental costs.
Rainbow Removals provides a complete business document and data storage and retrieval service. With our modern facilities and high levels of security we can offer you the flexibility and reliability that companies can rely on.

Our Facilities

Our purpose built facilities in Wokingham, Farnborough, Wiltshire and Somerset boast modern racking systems monitored alarms, and computerised stock control, which created a smooth end user platform for you the client.

Easy Access

We believe that in our fast paced world of business that you will need quick access to your records. As a standard service can offer delivery Monday to Friday with your requested retrievals submitted up to 17:00 the day before. Above this we also offer Urgent deliveries same day on request.

Prices

Price is a paramount factor these days but in the document retrieval sector so is service and retrieval speeds. Our prices per box start from 5p per week dependent on the number of boxes you have to store. We store customers with one box up to 50,000 boxes currently so no matter how many boxes you have you will receive the service you need with Rainbow Archive storage

How long should you keep your documents?

The length of time that you keep your documents is a matter of personal opinion however we have put together this list of important documents and the recommended amount of time to keep them for.

Year 1

1 Year

  • Correspondence with Customers and Vendors
  • Duplicate Deposit Slips
  • Purchase Orders (other than Purchasing Department copy)
  • Receiving Sheets
  • Requisitions
  • Stenographer’s Notebooks
  • Stockroom Withdrawal Forms

3 Years

3 Years

  • Employee Personnel Records (after termination)
  • Employment Applications
  • Expired Insurance Policies
  • General Correspondence
  • Internal Audit Reports
  • Internal Reports
  • Petty Cash Vouchers
  • Physical Inventory Tags
  • Savings Bond Registration Records of Employees
  • Time Cards For Hourly Employees

7 Years

7 Years

  • Accident Reports, Claims
  • Accounts Payable Ledgers and Schedules
  • Accounts Receivable Ledgers and Schedules
  • Bank Statements and Reconciliations
  • Cancelled Checks
  • Cancelled Stock and Bond Certificates
  • Employment Tax Records
  • Expense Analysis and Expense Distribution Schedules
  • Expired Contracts, Leases
  • Expired Option Records
  • Inventories of Products, Materials, Supplies
  • Invoices to Customers
  • Notes Receivable Ledgers, Schedules
  • Payroll Records and Summaries, including payment to pensioners
  • Plant Cost Ledgers
  • Purchasing Department Copies of Purchase Orders
  • Sales Records
  • Subsidiary Ledgers
  • Time Books
  • Travel and Entertainment Records
  • Vouchers for Payments to Vendors, Employees, etc.
  • Voucher Register, Schedules

Forever

Forever

  • Audit Reports from CPAs/Accountants
  • Cancelled Checks for Important Payments (especially tax payments)
  • Cash books, Charts of Accounts
  • Contracts, Leases Currently in Effect
  • Corporate Documents (incorporation, charter, by-laws, etc.)
  • Documents substantiating fixed asset additions
  • Deeds
  • Depreciation Schedules
  • Financial Statements (Year End)
  • General and Private Ledgers, Year End Trial Balances
  • Insurance Records, Current Accident Reports, Claims, Policies
  • Investment Trade Confirmations
  • IRS Revenue Agents, Reports
  • Journals
  • Legal Reports, Correspondence and Other Important Matters
  • Minutes Books of Directors and Stakeholders
  • Mortgages, Bills of Sale
  • Property Appraisals by Outside Appraisers
  • Property Records
  • Retirement and Pension Records
  • Tax Returns and Worksheets*
  • Trademark and Patent Registrations

*Tax records are not required to be kept forever, but situations may arise in the future where the documents could come in handy.

Request a Quote

If you would like to find out more about the Rainbow Removals Archive and Documents storage service, please fill out the form for a free no obligation quotation and one of our team with be in contact with you to discuss your needs further.